BACK to Cottages TERMS AND CONDITIONS 1. CONTRACT Atlantic Cottages offers short term holiday rentals. The Contract is between the Owners of the Property and the Client. Any issues arising under the Contract should be addressed to Atlantic Cottages. Atlantic Cottages act on behalf of the Owners. The Contract is entered into when Atlantic Cottages issues the confirmation booking email/form and will be subject to all the Booking Conditions. The Client is advised to check the confirmation booking form thoroughly. 2. PAYMENT A deposit of thirty percent (30%) of the rental fee is payable if the booking is made more than two clear calendar months before the start of the rental. The balance shall be payable two clear calendar months before the commencement of the rental. Nonpayment of the balance of the rent on or before the due date shall be construed as a cancellation of the contract by the Client. For bookings made less than two clear calendar months before the commencement of the rental the total fee is payable. For bookings made less than 3 weeks before the commencement of the rental, no cheques can be accepted. All payments shall be made to: Atlantic Way by internet banking where possible or by cheque made out to ‘Atlantic Cottages’ addressed to: Atlantic Cottages, P.O.Box 12, Bude, Cornwall, EX23 8YZ 3. CANCELLATION Any cancellation made by the Client for whatever reason shall be in writing and addressed to Atlantic Cottages at the address in Condition 2 above. On receipt of notice of cancellation, Atlantic Cottages will seek to re-let the property for the period of booking. If Atlantic Cottages succeeds in re-letting the property for the whole period it shall refund all the monies paid less an administrative charge of £50 per booking. If Atlantic Cottages only succeeds in re-letting the property for part of the period booked it shall refund an amount equal to the money paid less (1) the rental for the period which is not re-let and (2) an administrative charge of £50. If Atlantic Cottages is unable to re-let the property at all then all monies paid by the Client shall be forfeit to Atlantic Cottages. Atlantic Cottages strongly recommends Clients to take out Cancellation Insurance. 4. CHANGES OF DATE Atlantic Cottages may consider a request from a client to change the dates of the booking after confirmation has been issued. Agreement will be given subject to all of the following conditions being met: (1) the property owner agrees to change; (2) the request is received more than two clear calendar months away from the start of the booking; (3) the client pays an administration fee of £50 plus any increase in charge for a higher rate week where applicable. 5. VAT VAT is included in the rental fee where applicable. 6. PERIOD OF HIRE Rentals commence, unless otherwise notified at 4.00 pm on the day of arrival and terminate at 10.00 am on the day of departure. * Minimum stay over the Christmas and New Year period is 7 nights. * Minimum stay over the New Year period is 7 nights. * Minimum stay over the Easter period is 7 nights * Minimum stay over other bank holiday periods is 7 nights. * Weekly bookings run from Saturday to Saturday 7. USE OF PROPERTY The number of persons occupying a property must not exceed the maximum number stipulated in the brochure/on the booking form. The property will be used for personal and domestic purposes only. The property shall not be used for any commercial purposes without the written consent of Atlantic Cottages. All Atlantic Cottages properties operate a no smoking policy. Atlantic Cottages reserves the right to refuse entry and/or to serve eviction notices effective immediately on the entire party if these conditions are not observed. 8. COMPLAINTS Should there be any cause for complaint during the occupation of the property it must be notified promptly to Atlantic Cottages and in case of serious problems confirmed in writing. 9. BREAKAGES OR DAMAGE The Client is legally bound to reimburse Atlantic Cottages for replacement, repair or extra cleaning costs on demand. 10. CARE OF THE PROPERTY The Client shall take all reasonable and proper care of the property and its furniture, pictures, fittings and effects in or on the property and leave them in the same state of repair and condition and in the same clean and tidy condition at the end of the rental period as at the beginning. 11. PETS Pets may be are permitted by prior arrangement only. (No pets at No. 28) Atlantic Cottages reserves the right to refuse entry and/or serve eviction notices effective immediately on the entire party if Condition 11 is not observed. There is a first class kennel nearby where a dog can be boarded and collected on a daily basis but must not come on site other than in the owners vehicle. 12. LIABILITY Atlantic Cottages (for itself, its employees and agents) and the Owner shall not be liable to the Client or third parties for any accident, damage, loss, injury, expense or inconvenience, which may be suffered, incurred, arise out of or in any way connected with the rental. No term of the Contract is enforceable under the Contracts (Rights of The Third Parties) Act 1999 by a person who is not a party to the Contract. If the property which the Client has booked becomes unavailable or unusable for some reason prior to the date of a booking, then Atlantic Cottages’s obligation will be to (1) use their best endeavour to find a suitable alternative property, or failing which (2) to reimburse the Client for any monies paid. 13. WARRANTIES Atlantic Cottages does not warrant and is not responsible for the accuracy of any verbal information given or statements made by its servants or agents. 14. RIGHT OF ENTRY Atlantic Cottages shall be allowed the right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance. 15. DETAILS OF GUESTS Clients are requested and agree to provide the following information: * number of guests * names of every guest * ages and number of guests under 18 (eighteen) years of age * addresses and telephone numbers (mobile and land line) of the adult who sends payment 16. ADULT SUPERVISION Clients are requested and agree that all guests under the age of 18 (eighteen) years of age will be supervised by an adult for the whole duration of the rental. At the discretion of Atlantic Cottages an adult who will be held responsible for all minors under eighteen (18 yrs) may submit their name, address and telephone number and pay a refundable security/damage deposit (amount to be agreed prior to booking). 17. PRICE RESTRUCTURING Atlantic Cottages reserves the right to restructure prices for available rentals at any time. 18. LINEN All bed linen (not cot) is supplied and all bath towels (not beach) are supplied for the duration of the rental period. For all correspondence, please email us at info@atlantic-cottages.co.uk 19. Dogs We are able to accept well behaved dogs between September and July in Cameo and Periwinkle. This is at the discretion of the owner. We make a smalll charge per pet and ask that you follow our Terms & Conditions. We also have an arrangement with an excellent local kennel where you can board your pets and collect each day. Terms & Conditions for pet owners: Pets are only accepted by arrangement. Any agreement to allow pets onto the property is conditional that under no circumstances are they allowed into the bedrooms. Pets should not sit, or lie on any of the sofas, chairs or other soft furnishings. Pets are accepted on the condition that they are not allowed to foul in the garden areas and otherwise in the vicinity of the property. The pet owner will clean up any mess caused. For the consideration of other guests, pets must be kept under control at all times and not left in the property unattended at any time. Failure to comply will render the contract terminated and you may be asked to remove the pet from the premises.